Documents

What is the statement of commitment?

The statement of commitment is used for the security for costs on the means of living in favor of the third country citizen and allows to prove in administrative proceedings that the economic conditions for providing the permanent resident card are fulfilled regarding § 5 paragraph 1 of the Residence Act.
When accepting the letter of commitment, the recipient is obliged to incur all the expenses for the residence and applicant’s departure for visa receiving. The recipient of the letter of commitment may be individual or legal entity.

I received the letter of commitment valid within 90 days / six month, but I would like to submit the application for a two-year visa. Is that possible?

Yes, but only the first 90 days will be insured financially according to the statement of commitment. You will have to prove your financial capacity for the remaining term of the required visa. You should also check your financial capacity, especially the bank account statements for the last 3-6 months that show your monthly income and prove your financial ability to stay abroad for the longer period of time.

Can I submit the application for multi-visa with the statement of commitment?

Yes. Your host country should report the planned duration of stay (from one to four years) to the Foreigners authority and request the corresponding note in the statement of commitment.
In that case the residence in Germany has the financial guarantee for the whole period of residence.
If the Foreigners authority undertakes the statement of commitment for only a short period of time, then you (the applicant) should additionally provide the financial situation guarantee. These are the bank account statement for the last 3-6 months that show your monthly income and prove your financial ability to stay abroad for the longer period of time.

Our company already invited the customers for several times, and it is known for you. Why should we provide all the documents related to our financial state for every visa application submission?

Due to the existing rules the Embassy does not store the information about the receiving part. The documents you send for the first customer invitation are stored in the Embassy with the visa application form and they are not sorted by the companies. That is why you have to provide documents for each customer separately.
The Embassy thanks you for the understanding.

What should we do if, for example, there are the mistakes in writing a surname in the statement of commitment?

Just as the identity of the invited person(s) is determined accurately, the differences in spelling the surname in the statement of commitment and the passport does not cause the refusal of entry on the border.

What is the ancestry confirmation?

The Embassy checks the veracity of the statement before issuing the visa. If necessary, the Embassy can check the relation between the inviter and the invited person(s).
Your ancestry with the person is generally confirmed by the corresponding certificates of birth and marriage. For example, to prove your ancestry with the brother or sister, you should provide your and brother’s or sister's birth certificate and your certificate. It can prove that both persons have a common parent(s).

What is the informal invitation and how should it look like?

When submitting the visa application to visit your family members or acquainted persons you will be offered to provide the informal invitation from the person you are going to visit.
The informal invitation has to be in German and contain the information about the purpose of travel and traveling time. The informal invitation can be hand-written or printed on a computer. It must be personally signed by the member of the inviting family or the acquainted person. The signature authentication is not required.

Where can I get the application form and how much does it cost?

The application from are available in our reception of visa center. You can also download them from our website. All forms of application are available for free.

What should I do as the single mother (father) / divorced / widowed mother/father?

Please, submit the custodianship facts of evidence, when submitting the application.

The consent for the minors.

If the children of minority age travel alone or only with one tutor (usually the parents) to apply for the visa, it is obligatory to provide the letter of consent of both tutors or the other, non-accompanying tutor for the child. This letter must be notarized.
The letter should denote that the tutor agrees the child’s departure. As a rule, it also denotes the period and the purpose of journey it is valid for. Besides that, as a rule, it also denotes the person accompanying the child during the trip.
It is implied that the letter of consent protects the rights of the tutor due to the fact of the requested journey.
That is why the Embassy considers only those visa application letters of consent with the term of no more than 6 months after the visa issuance. In other words, if the letter of consent exceeds 6 months, when applying for the visa, it would not be accepted. In this case, please provide the new notarized letter of consent.

Can I obtain the visa without the letter of consent?

You can also obtain the visa without the letter of consent. Then you have to provide an evidence that you are able to refund your trip. Types of evidence:

• - bank account statements or the account statements

OR

• - credit card(s) and credit card statements.

Besides that you have to pay your health insurance for yourself.

Where can I prepare the official statement of commitment for my guest, and how much does it cost?

You can submit the statement of commitment at your place of residence in Germany to the authorized department of the Federal Office for the Foreign Citizens. You have to prove your paying capacity there. Besides that, you have to know the name and surname of the guest, his date of birth, address and passport number. Usually, there are the customs duties of 29 EUR, when submitting the statement of commitment.

What is the validity period of the statement of commitment?

The Embassy usually considers the statements of commitment up to six month after the visa issuance date.

We represent the company and would like to assume obligations of our business partner, how can we do this?

Please, write the following in your invitations: "... assume a commitment to defray the expenses according to §§ 66 - 68 of the Residence Act of..."
As an evidence of the paying capacity of your company, please send the extract from the economic entities register. Please, make sure that the invitation is signed by the person, who has the right for the legal representation of the company in foreign affairs according to the economic entities register. Please, provide the copy of the identity card or the passport of the signatory as well.
If the invitation is signed by a person, who does not have the right for that according to the economic entities register, the authorized person should provide this authority for him. Please, provide the required permit together with the copy of the identity card or passport of the authorized and empowering persons in that case.

I / my guest was requested for the documents that are not included to the list, how could it happen?

The Embassy always makes the decisions for the particular case. But the list can contain only the general information covering the main, but not all the possible situations. Consequently, it may be that the document not included in the list was requested in your case. The fact that the additional documents were requested does not mean that the visa would not be issued for you.

My application was refused, what can the receiving party in Germany do with it?

Both you and your receiving party, can write to the Embassy and request for the explanation and / or the re-examination of the unfavorable decision. In this case you should also take the above-mentioned reasons into account, when receiving the passport. Your host country should provide the procuracy signed by you, that allows the host country to receive the information about the visa obtaining procedure on your behalf, in any case.
If the Embassy does not agree with the explanations of your host country, your host country will receive the detailed written explanation by mail. The explanation can be presented to the Administrative Court in Berlin.

I have the statement of commitment for the applicant on hand. It determines my financial state as a proven. However, the visa application was refused regarding the doubts about the willingness to come back.

But I guarantee that the person will leave Germany by this statement of commitment.
The acceptance of the statement of commitment guarantees only the financial support of the applicant in Germany. It is not possible to provide the guarantee that the applicant will come back. This issue can be proven only with the applicant’s identity.

The learners and students are not theoretically exempted from the visa fee, if the trip is not the obligatory stay in Germany within the academic program or the official exchange program. The visas for the internship are not exempted from fees as well.
Endorsement: invitation, student card, reference from the university / school, the statement of employment for the accompanying teachers 

•  People with physical disabilities and accompanying persons, if necessary.

Endorsement: disabled person card

•  International sport events participants and accompanying personnel.

Endorsement: invitation or endorsement of Uzbekistan Sports Federation 

•  Participation in the scientific, cultural and artistic activities, including participants in university and other exchange programs

Endorsement: invitation

•  Persons who need the urgent medical treatment and their accompanyings.

Endorsement: invitation to the hospital confirming the need for urgent medical treatment and need for the accompanying person

•  Persons, who go to the funeral of an immediate relative

Endorsement: confirmation of the funeral and close relations = spouse, children (also adopted children), parents (or other persons, who have the parental authority), grandparents and grandchildren

•  Persons, who visit the immediate relative with the major illness

Endorsement: confirmation of the funeral and close related relations = spouse, children (also adopted children), parents (or other persons, who have the parental authority), grandparents and grandchildren

•  Civic organizations representatives, who go to the courses, seminars or conferences and for the exchange programs as well.

Endorsement: the participant's card / the records about the participation for the organization and invitation.

•  Pensioners

Endorsement: social service certificate.

•  Children under 12 years of age.
•  Journalists and the accompanying technical staff.

Endorsement: press credentials and invitation. The supporting documents have to be provided, when submitting the application, for the duty exemption.
The Embassy instructions are applied further. The above mentioned endorsements refer only to the fee exemption.

The visa-free entry for the diplomatic passport holders

Since September 1, 2014, the diplomatic passport holders do not need the short-term visas for the trips to the Schengen zone countries.

What should I bring along to submit the application?

Please bring all the required documents listed in the instruction to your purpose of journey. Please, note that only fully prepared application documents can be accepted. It is impossible to add any required document later.

The foreign passport of the minor. What should I pay attention to?

You can submit the application for the minor only, if she/he has her/his own passport or she/he is registered in the passport of person with the parental authority. If the minor is registered in the passport of the grandparents, sibship or teachers, the visa application can not be accepted. The separate passport is required, if the minor travels alone or unaccompanied by the persons with the parental authority.

What things should I consider during the submission of the application for the minor regarding the application form?

The application form should be filled for the minors as well. It has to be signed by all the persons with the parental authority. If a person with the parental authority can not sign, then it is required to provide his (her) notarized consent for the Schengen zone countries trip.
The applicant, who has reached the age of 16, has also sign the form on one’s own.
Please, have a look at the completed example of the application form for the minors.

Visaing the foreign passports: 

Only the undamaged, valid and (for the major passport holders) manually signed passports can be visaed. 
Besides of that, according to the Visa Code, the Schengen visas can be issued only in the passports that

•  are valid within at least 3 months after the end of the planned trip,
•  were issued within at least the last 10 years,
•  have at least two completely empty pages (for issuing the visa)*

* If the visa is issued for the minor children registered in the parent’s passport, then the passport must have one more completely empty page (for obtaining the visa) for one child.

What language should I use to fill in the form?

The form can be filled in German or in English language.

Can I fill in the application form by hand as well?

If you can not fill in the online form due to the technical problems, you can fill in the application by hand. But, please note that in this case you will have the longer waiting period after the application submission.